When the given charity does not require that you fill in a standard application, you will need to compose the letter yourself, and ensure that you provide all the details which they might need.
Example 2 :
Name, address and opening salutation as described in example 1.
First paragraph: Introduce yourself and explain your reasons for writing.
I am writing to you in order to apply for a hardship grant. After reading through your eligibility conditions, I understand that I meet your criteria for funding. I am a single/low income/unemployed parent of (number of children, names and dates of birth), and reside in the city of (region)
Second paragraph: What items do you need the grant for? Why do you need the items? How much do you need?
I would like to apply for a grant of (amount of money required) to meet the cost of a washing machine/sofa/school uniforms/utility bills. As I have (number) of dependents, I need a washing machine to ensure that my children and myself have clean clothing. If I had to wash all of our laundry by hand, I would use far more water and energy to heat the water, which I am unable to afford. Washing clothes this way would not only be more time consuming, but would also mean that the clothes would require longer drying times, meaning that I would not always have dry, clean clothes for my children.
I need help to pay my gas/electric/water bill in order to avoid having a pre-payment meter fitted. If I have a pre-payment meter fitted, my energy costs would rise even further as fuel supplied this way is more expensive, and this could result in my family and I having to survive for days at a time without heating and lighting.
I have enclosed a quotation for the cost of used furniture and have attempted to ensure that this is a competitive and reasonable price for the goods required./ I have enclosed a quotation for new school uniforms/ I have enclosed a copy of the outstanding utility bill.
Third paragraph: Why do you need help from the charity? Why are you in financial difficulty?
Unfortunately, at this time, I am unemployed/ Unfortunately, I/we are in receipt of a very low income/ Unfortunately, I only have one income as I am a single parent.
As I am in receipt of a low income/benefits/am a single earner, I have no disposable income when my monthly/weekly outgoings are met. Consequently, when an unexpected expense arises, I do not have any savings at my disposal to meet the cost.
Fourth paragraph: List your weekly/monthly income and expenses. Demonstrate that you are in financial difficulty and that you do not have any disposable income. Provide evidence, such as copies of bank statements/ payslips/ notification of benefits entitlements/ rent books/copies of household bills/cost of grocery shopping receipts.
Fifth paragraph: Have you applied to any other charities? If so, who have you applied to? How much have you asked them for?
As the total amount of money that I need to furnish the house/buy school uniforms/ pay utility bills, exceeds the maximum amount offered by your charity, I have applied to (name of charity) for part funding and requested (amount applied for)
I understand that your charity does not always have enough funds to grant the maximum allowance, therefore, I have also applied to (name of charity) for part (amount)
Bring the letter to a close by offering contact numbers/email addresses where you can be contacted should the charity require further information, and thank them for considering your application.
Yours faithfully, (if you have opened the letter with a name)
Yours sincerely, (if you have opened the letter with Dear Sir or Madam.)
Sign and print your name.
Remember to keep copies of the letter and other documents. Good luck!