Collect and Assemble
The artifacts or evidence of prior performance must be assembled in a retrievable digital medium, scanned, photographed, or recorded. They must be date stamped to ensure relevance in terms of freshness, and be logically organized; whether by program title, topic, date, or type of activity. For example, if Courtney provided a 1-day workshop to colleagues on the updates to the equipment purchasing process, the following information should be captured to create the artifact for the e-folio:
Type of Program: (i.e., Presentation, Training Workshop, or Discussion)
Title of event or training:Updated Equipment Purchasing Process Workshop
Date/Time/Location:Feb 20, 2014
Name of presenter(s):Courtney Wells
Any documentation, flyers, bulletins, posters, etc.,
For the job-based folio, the collection should also include pre-existing documentation including transcripts, awards, diplomas, certifications, proof of organizational memberships, etc. Furthermore, since it is nearly always required, an updated resume or vita should be on hand along with a list of personal and professional references. The value in the information is not simply possession of the information, but is actually in the ability of the individual to organize it in such a manner that retrieving it can be accomplished easily.
Modify or Create
One of the most challenging aspects of a job-based folio is determining what to use and what to store for later. In most cases, the level of freshness of the artifact may determine whether it is modified or recreated. For instance, if the last time the job seeker provided a presentation on something within their field was more than 4 years ago, then they should strongly consider modifying the artifact by updating an re-presenting the information. The participants and attendees will appreciate the new or updated information, and the job seeker will be able to update their artifacts. Similarly, of the job seeker has never conducted a workshop or held a presentation on a topic that falls within their scope of responsibilities, they should create a program and share it.
The two common questions many ask with regard to writing and publishing have been “where and how.”
Often one of the issues individuals run into when creating programs is a lack of time to organize and advertise the program. A simple means for creating a valuable artifact that can be widely might be to create a short informational video training session, 5-15 minutes. A quality video training can be quickly produced using free, and simple tools readily available to the public. For additional information, check out author Richard Byrne’s list of Excellent Tools for creating Videos Without Installing Software (http://www.freetech4teachers.com/2013/04/the-five-best-tools-for-creating-videos.html#.UweM2_ldXh4). The video can be quickly distributed to colleagues and other interested individuals, and then added as an artifact. Similarly, published articles, books, informational white papers, etc., are an excellent source for artifacts and a relatively simple method for enhancing credibility.
A very common excuse as to why one is unable to write is the lack of time and equipment. With today’s technology, those excuses are less valid than ever before. For many the smartphone is a ubiquitous addition and is carried virtually everywhere, eliminating the lack of equipment, and the fact that several hours of every day are spend commuting or waiting for appointments, the lack of time issue is similarly overcome. For some specific steps as to how one can leverage their smartphone to write, check out Write your Next Article, Blog Post, or EBook Using Your iPhone http://computersight.com/computers/write-your-next-article-blog-post-or-ebook-using-your-iphone/#ixzz25SH52Fss.
There is a popular aphorism, which adequately describes persons looking for ways not to work:
“If it’s important, you can always find a way; if it’s not important you can always find an excuse.”